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Word Headers and Footers. |
Edit your existing headers and footers.
- Insert a header or footer
- How to Customize the Header
Headers and footers make a document look professional and also automates functions such as adding page numbers, document names and document properties that automatically update.
Headers and footers are sections of a document that repeat on every page without interfering with the body of the document. Headers and footers can contain just about any content, including tables, images, page numbers, document names, document authors, shapes and more. Identify the header and footer sections of the document circled in orange and labelled in the screenshot below :. Double-click the header or footer region whichever one you wish to insert using your left-mouse button.
Remember, this is a contextual tab and will only be visible when your cursor is positioned within the header or footer region of a document. Once you have added the desired header or footer, double-click back in the body of the document to exit the header and footer region. The header and footer will be slightly greyed out to draw attention to the body of the document and make editing of the main content easier.
Double-click the header or footer region whichever one you wish to edit using your left-mouse button. In the header or footer region, edit the content you have added by changing the format, inserting new content or editing the text or images in this region. Double-click back in the body of the document to exit the header or footer region.
In the Alignment Tab dialog box, select and set a Left , Centre or Right tab stop see screenshot below depending on where you wish to position the header or footer content. Use the Tab key on your keyboard to move between the different tab stops that you have added, to insert text or dynamic content such as fields, for example:.
In the screenshot above, the two tab stops, a center tab and a right tab, are circled on the Ruler. The text circled in the footer is an indication of how it will display with the tab stops set to those positions.
You can manually move the tab stops, by clicking and dragging the tab stop on the Ruler to a new position. Part of the attraction to adding headers or footers to a document is that it separates the content from the main body of the document and therefore makes it easier to insert dynamic content that updates with subsequent pages you add.
Dynamic content includes page numbers, the date and time the document was saved, the document name, the author and a whole host of other automated fields. Depending on the field s you choose, your footer or header region could look something like this:. In the screenshot above, there is a date field, which automatically updates to the current date, a page number, which will update with each consecutive page which is added to the document and the document title, which is the title inserted on the cover page.
It is worth experimenting with other document info, date and time formats and page number set-ups to see which would be most applicable to your needs. Headers and footers which contain dynamic formats as in fields usually update automatically, but should you wish to ensure it has updated, select the content and press the F9 key on your keyboard.
Headers and footers are also great for creating letterheads and templates that require branded content such as company logos or addresses at the top header or bottom footer of a page.
Navigate to where the image or logo you wish to insert is saved and select Insert. Word will insert the logo at the center of the header or footer region by default, depending on the size of your image. Resize the image or logo, if necessary, by dragging the corner handles around the image inwards or outwards to decrease or increase the image size as required. To move the image to a different position, you will need to edit the layout options.
The Layout Option button is visible in the right-hand corner of the selected image circled in orange in the screenshot below :. Using the Through or Behind Text options will give you greater flexibility in moving the logo or image position. Once in position, the final step is to ensure you increase the header or footer area so that your logo or image does not obscure the body text of your document.
Increase or decrease the header or footer size by editing the value in the Header from Top or Footer from Bottom box circled in orange in the screenshot below. This will increase the Header or footer area and ensure these areas do not encroach on the body of the document. Insert the header or footer for the second page see sections above on how to insert a header or footer.
Insert the desired header or footer for the first page to complete the separation. This function may require some experimentation to ensure the headers and footers are completely separated and it is usually easiest to start with a new document when you are still learning the program.
Another issue that people using Word frequently experience, is how to have different headers or footers for different sections of a document. For example, you may wish to not number the cover page and table of contents for a guide or essay, and only start the numbering on the page containing the introduction to your work. The key to achieving different headers and footers for different parts of a document lies in section breaks. Section breaks act as separators for different sections or parts of a document and enable you to insert different headers and footers to different sections.
First, decide where in the document you wish to add different sections. For example, if page 1 and 2 of the document contain the cover page and table of contents to which you do not wish to add page numbers, and page 3 onwards require page numbers, starting the numbering as page 1, your section break will be at the end of page 2. This sounds far more complicated than it really is, and the screenshot below with captions illustrate this example:.
Position your cursor at the end of the second page see example above and insert the section break by going to the Layout tab and selecting Breaks in the Page Setup group. Select the Next Page option from the Section Breaks in the list of break types. Ensure you delete any page breaks.
Go to the first page that needs to have a page number as per the example above and select the header or footer region. You will note that the Same as Previous label disappears from the right-hand corner of the header or footer whichever is selected region, which now should only contain the section number, which in the example above, is Footer Section 2.
Anything you add to the footer region, which is labelled Footer Section 2 , will repeat in the rest of the document which is part of Section 2. Add content to the footer, for example, a page number and change the formatting and value properties for the content as usual.
You can add as many sections to a document as is needed with different headers and footers for each section.
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